Privacy Policy

1. Who I Am

I am the sole owner and operator of Rebecca Wheeler Photography, providing bespoke photography services across the UK. You can contact me at:

• Email: rebeccalouisephotography@gmail.com

  Phone: 07774 025160

2. What Personal Data I Collect

When you contact me or book a service, I may collect:

• Full name

• Email address

• Phone number

• Event details (e.g. date, location, type of shoot)

• Any other information you voluntarily provide (e.g. preferences, accessibility needs)

I do not collect sensitive personal data unless explicitly required and consented to (e.g. for safeguarding purposes in youth photography).

3. How I Use Your Data

I use your data to:

• Respond to enquiries

• Provide quotes and service details

• Arrange and deliver photography sessions

• Send booking confirmations and follow-ups

• Maintain records for business and legal purposes

I do not sell, rent, or share your data with third parties unless legally required.

4. Legal Basis for Processing

I process your data under the following lawful bases:

• Legitimate interest: to respond to your enquiries and deliver services

• Contract: when you book a session, data is needed to fulfil the agreement

• Consent: for optional communications or where required by law (e.g. youth photography)

5. Data Retention

I retain your data only as long as necessary:

• Enquiry data: up to 12 months

• Booking and service records: up to 6 years (for tax and legal compliance)

• Consent forms (e.g. youth photography): retained per safeguarding guidelines

You can request deletion at any time unless retention is legally required.

6. Data Security

I use secure systems to store and manage your data, including password-protected devices and encrypted backups. Only I have access to your personal information.

7. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion

• Object to processing

• Withdraw consent (where applicable)

To exercise these rights, contact me at rebeccalouisephotography@gmail.com.

8. Cookies and Website Analytics

My website may use cookies to improve user experience. These do not collect personal data unless you submit a form. You can manage cookie preferences via your browser settings.

9. Third-Party Services

If I use third-party platforms (e.g. email providers, booking systems), they are selected for their GDPR compliance and data security standards.

10. Changes to This Policy

I may update this policy to reflect changes in law or business practices. The latest version will always be available on my website.

11. Contact

If you have questions or concerns about your data, please reach out:

• Email: rebeccalouisephotography@gmail.com

• Phone: 07774 025160